Make sure the document has already been divided into sections.
Edit page line numbers in word how to#
How to Change the Page Number in Different Sections As a result, you need to remove the connection between the headers and footers of one section and the ones preceding it before you can successfully change page numbering for that section. The same rule also applies to numbering pages in a document with several sections, since page numbers are afterall inserted in the header or footer. In the post, Creating Headers and Footers (a step-by-step approach), I mentioned under the heading "The Same As Previous Button - Knowing It and How to Use It", that Word initially connects all the headers and all the footers in the document, making their content identical and changing the header or footer in one section leads to changing the headers or footers in all connected sections. Heading 1) in the Styles and Formatting task pane.įig: Using the task pane to format a chapter title with a heading style
To add the next numbered heading, select the heading text, and then click the style name (e.g, 1. Click the Styles and Formatting button at the extreme left of the Formatting toolbar, to display the Styles and Formatting task pane. Type the text you want for the numbered heading, and then press ENTER. Click a chapter-numbering style that includes the text "Heading 1," "Heading 2," and so on. The Bullets and Numbering dialog box is displayed. On the Format menu, click Bullets and Numbering. If you have already formatted the document chapter headings with one of the heading styles that come with Word, proceed to step 2 below else, follow these steps to format the headings with one of the heading styles that come with Word. How to Include a Chapter Number in a Page Number Please note that before you can successfully have Word print a chapter number of a document along with the page number, you must have formatted chapter headings with one of the nine built-in heading styles in Word, and this heading style must never be used anywhere else in the document. Click Close on the Header and Footer toolbar. Click the formatting buttons you want on the Formatting toolbar.Īlternatively, click Font on the Format menu to apply more options in the Font dialog box. You will see eight small black squares appearing on the frame's border. Move the pointer over the frame and then click when the pointer becomes a four-headed arrow. If you inserted page numbers using the Page Numbers command on the Insert menu. To choose more formatting options, click Font on the Format menu, and then select the options you want in the Font dialog box. On the Formatting toolbar, click the formatting buttons (such as Font, Font Size, Bold, Underline, Italic, Font Color) you want. If you inserted page numbers using the Insert Page Number button on the Header and Footer toolbar. If you inserted the page number in the footer, click the Switch Between Header and Footer button on the Header and Footer toolbar to move to the footer area. On the View menu, click Header and Footer. Here are the steps you should follow to change the appearance of a page number in a document. 
You can change the font, color, font size, etc, of a page number by selecting it and then choosing commands on the Formatting toolbar or in the Font dialog box. You’ve now got rid of that empty paragraph for ALL footnotes in your document.Page numbers are printed in the header or footer and can be formatted as you would any text in the main document.
Change the view back Print Layout ( View tab > Print Layout). Click the X at the far right of the Footnotes mini window to close it. Place your cursor at the end of separator line, then press Delete to remove the empty paragraph below. Now you can see the separator and the empty paragraph:. Change the Footnotes setting from All Footnotes to Footnote Separator. A mini Footnotes window opens at the bottom of the page:. Once you’re in Draft view, go to the References tab then click Show Notes. You must be in Draft view to do this ( View tab > Draft). You must have at least one footnote in your document before you can do the steps below. You can’t get rid of the the empty paragraph using normal deletion methods either. It’s that empty paragraph that annoys a lot of people - it just adds unwanted space in front of the page’s footnotes, when there’s already a visual separator in the partial line. 
The footnote separator line and the empty paragraph are styled as ‘Normal’, so if you’ve adjusted the paragraph spacing (leading) above and/or below in the style, you may get way more space than you need, as shown in the screenshot below. When you insert a footnote in Word ( References tab > Insert Footnote), by default it gets added to the bottom of the page along with a short line and an empty paragraph to separate it from the body of the text.
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